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Using an agent, reporting units, security limits.
What safeguards are in place to protect employers and
their workers from identity theft and internet scams?
The Minnesota Unemployment Insurance Self-Service System is designed from the standpoint of never asking employers
or applicants for critical information by e-mail or any means other than
signing in securely to the system. The system will employ current industry
practices regarding safeguarding data and will be updated as those practices
evolve. Current industry practices being deployed are as follows:
- Data will be required to be submitted only inside the secure Web site,
- Routinely remind employers and applicants on e-mail or other correspondence
that our practice is to never ask for critical information to be submitted
by e-mail, and...
- Limit e-mail communication to general non-sensitive communications,
or reminders/notices to log in and view a notice or complete a business
process.
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Are agents and accountants able to use the Self-Service System on
behalf of their clients?
Yes. Agents must register online. Employers then link an agent to
their account and control the agent's level of access.
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What is a Reporting Unit Number?
The Reporting Unit Number is the number assigned to each specific subdivisions (reporting
units) within an employer account. These can be based on physical location(at the very least),
financial centers, division of labor (union vs. management, etc.) or by user security requirement.
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Why do I have to report my wage detail by reporting unit?
Wage detail must be reported by unit to conform with federal statistical requirements. Other agencies (such as the U.S. Department of Labor) administer training and funding based in part on information gathered by us. State and local governments also use this information for budgeting, planning and zoning purposes.
Once your reporting units are created you must submit wages for all employees in each reporting unit each quarter. If an individual works for multiple reporting units, their wages must be reported in each reporting unit where work was performed.
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Can I set security limits/rights by reporting unit?
Yes! An employer may restrict user access to a specific reporting unit(s) for the roles of Wage Detail Update and Submit and Wage Detail View Only. Assignment of roles to an agent may be completed at the reporting unit level for all available roles or access rights. Reference the Role Assignment Definitions page and the Self-Service System User Guide for more information.
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Do reporting units need to match a location break-down; or, can they match our cost management centers?
Employers may set up as many reporting units as they wish, provided each reporting unit can be assigned a physical address. Employers may also assign each reporting unit a meaningful identifier (the Employer Unit Identifier in the Maintain Reporting Units function) to maintain consistency with their current tracking systems.
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How do I remove a reporting unit?
A list of all active reporting units can be accessed by selecting the Maintain Reporting
Units link on the left-hand navigation menu within Employer Account Maintenance.
Although reporting units can never be totally removed from an account, they can be inactivated by
providing the reason for inactivation and the date of last covered wages for that unit.
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Can I submit my wage detail and pay for one unit at a time?
No. All calculations are completed at the company (employer account number) level - not at the reporting unit level. If you submit only one of several units and proceed to pay, the outstanding units must be submitted later as wage detail adjustments. If you have several people submitting multiple units, make sure only one individual is responsible for the final submission (which should be for ALL units). The payment can be made after the final submission is completed.
NOTE: Subsequent wage detail adjustments may result in the assessment of administrative service fees.
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